Instructions to authors for digital submission of extended abstracts
This guide establishes a standard format for publication of the conference extended abstracts. Following these instructions will greatly speed up production and eventual publication. Please pay particular attention to instructions below for preparing figures, as problems with figures can cause considerable delays in processing manuscripts.
Digital copies only of the text and figures are to be submitted. Following editing, abstracts will be returned to authors for correction and preparation of a final manuscript. Authors will then be required to submit final digital copies of the text and all illustrations.
What is an extended abstract?
An extended abstract is not simply a long abstract. The extended abstract should contain references, comparisons to related works and other details expected in a scientific paper but not in an abstract. An extended abstract is a research paper whose ideas and significance can be understood in a relatively short time. Writing an extended abstract can be more demanding than writing a research paper. Some things that can be omitted in an extended abstract are, for example, future work, very specific details of tests, institutional information and ramifications that are not relevant to the key ideas of the abstract.
Authors are requested to submit their final manuscripts in Microsoft Word via email to firstname.lastname@example.org, or on CD ROM or on flash drive. Include file and author's names on the media.
The manuscript should be double spaced with ample margins. The manuscript should include acknowledgements, references and any table and figure captions at the end of the manuscript, but please note that figures and tables are not to be included within the draft Word document; these should be submitted as separate individual files.
Please refer to recent issues of the PESA Journal for matters of style, preparation and spelling.
Headings and styles
It is not necessary for authors to add formatting to the manuscript. Heading and body text styles will be applied by the Editor.
The title should be as succinct as possible and represent the content of the paper. Short running titles (less than 40 characters) for the tops of pages should also be supplied.
The initial(s), surname(s) and address(es) of the author(s) should be provided. Include the present address of any author if it differs from that where the paper was prepared. Please also supply photographs of the author(s) in a suitable format, as per figure instructions (below).
Length of extended abstracts
There is no set word limit for abstracts. However, please bear in mind that these are not research papers, so please do not be verbose and restrict the number of figures and tables to the minimum required to support the principle ideas in the text.
The main text should be divided into sections with appropriate headings. Two additional sub-headings can be incorporated in each section.
Contributors to the research or preparation of the abstract should be briefly acknowledged.
The author-date system of referencing is used. Order the reference list alphabetically and then by date if citing more than one work by the author. Use 'and' if listing multiple authors. Titles of journals should be listed in full; see most recent issues of PESA Journal for correct format. A text citation should normally be the author and year in parentheses, eg."...as discussed (Black and White 2011)", or "Black and White (2011) discussed...". Do not cite manuscripts in preparation.
Captions for figures and tables are to be collated at the end of the text and numbered in the order in which they appear in the text, eg. Fig. 1, Fig. 2, Table 1, Table 2, etc. The number is followed by a full stop and then the text of the caption. Do not put captions on the figures.
Generation of figures
Please provide computer-generated figures as follows (descending order of preference):
- Saved output formats – eps, tiff, jpeg, png (outputs should be saved to at least 300 dpi resolution to enable good quality output to be achieved). Eps files should be accompanied by the original native file.
- To submit any other file or format type, please obtain approval from the Editor prior to submission.
- Please do not provide files in the following formats: PowerPoint, Word, Acrobat (pdf).
General information on figures
- All figures should be produced at publication size, at either single-column (88 mm) or double-column (185 mm) width. Total height for figures should not exceed 252 mm. Full-page figures should allow for captions to be placed underneath.
- The use of colour material for figures and tables will be considered where its use will enhance the presentation of the figure. Photographs are to be regarded as figures.
- If non-standard font types are used in figures, for example in-house symbols, they must be supplied along with the figure files. Parts of figures should be numbered in upper case (eg. A, B, C).
- In general, do not use text smaller than 5pt in figures.
- Do not convert fonts to outlines or curves. All figures should be produced using software packages suitable for use in, or conversion to commercial desktop publishing packages. If in doubt, contact the Editor.
- All figures saved onto CD ROM must be generated from a PC platform.
- Figures must be self-contained and not contain linked files. If linked files or imbedded files must be used, be sure to include the files on the CD and check that links are valid and operational.
- All figure files should have a sequential and consistent numbering system starting from 01.
- EPS files must have an appropriate preview or header file imbedded within it.
- Please provide a check list of file types, software used and version numbers, together with contact details of the person who created or managed the production of the graphic files.
- All graphics should be tested on appropriate output devices prior to submission.
Figure, table captions and text references to figures
The captions for tables, figures and other illustrations are to be collated at the end of the text and are to be numbered in the sequence in which they appear in the text, eg. Table 1, Table 2, Figure 1, Figure 2, etc.
Abbreviations and units
SI units are to be given in the first instance: traditional API units may be used in petroleum papers, where appropriate. Standard abbreviations are to be used.
Copyright is vested in the Petroleum Exploration Society of Australia Ltd and in the individual authors, except for material provided by the Commonwealth or State Governments, for which they retain copyright.
The reproduction of an article in whole or in part requires the customary acknowledgments and the prior written permission of PESA Ltd. Authors are responsible for obtaining permission to publish figures in the Abstracts volume, if they have been published previously.
Please send either a CD or DVD with all files included. Small files (eg. Word documents) may also be emailed to the editor. Please advise the editor via email when you have posted your files. The Editors reserve the right to modify manuscripts to remove ambiguity and repetition, and improve communication. If more extensive alterations are required, the manuscript will be returned to authors for revision.
|Editor Greg Ambrose||Jack Mulready|
|Mobile 0448 822 136||Mobile 0409 006 550|